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Office Manager/Administrator
Baltimore, MD · AdministrativePower3’s client is looking for an Office Manager in Baltimore, MD.
Base salary range for this position $80,000-$100,000
Fully Onsite
Position Overview:
The Office Manager will play an important role with our client in covering a wide range of operations and
support functions for the CEO and leadership team. Duties for this position include all aspects of
administrative and office management along with coordination for day-to-day business operations. The
ideal candidate will be a proactive individual with the ability to exercise good judgement in a variety of
situations, with excellent written and verbal communication, administrative and organizational skills. This
individual will serve as a warm, visible, and engaging presence for the office, fostering a welcoming
environment for employees, visitors, and potential partners. This is an onsite role Monday – Friday with
some flexibility in the hours.
Office Operations Responsibilities:
• Manage shared spaces such as conference rooms, kitchens, collaboration areas, and reception
• Manage hospitality and provide support in a variety of operational functions for our client &
guests by improving office efficiency, ordering office supplies & keeping the kitchen well stocked.
• Support special projects, as requested by Leadership
• Devise, track and manage the operational budget for the department
• Assist with event coordination, marketing materials, social media engagement
• Support onboarding and offboarding of tenants to include basic introduction to systems (access,
AV, shared-resource scheduling, and other organizational processes) and access management.
• Develop systems to operationalize corporate programs.
• Assist with additional tasks when needed in the office.
• Collaborate with additional personnel and departments to provide backup and cross-functional
administrative support as needed.
Executive Assistant Responsibilities:
• Provide proactive executive assistance and organizational management to our CEO and leadership
team including calendar & schedule management and communicating with external and internal
clients, customers, etc.
• Handle travel arrangement for leadership and assist, as needed, with staff and third-party travel
reservations and planning.
• Handle administrative support functions such as proofreading and revising corporate documents,
memos, and emails.
• Manage and track documents in DocuSign
• Track and manage team expenses and submit for reimbursement
• Create and interpret reports and presentations from analyzed data
• Monitor status of office-related contracts – Example: timelines and deliverables, contract finances
and expenditures
• Collaborate with leadership on project prioritization, while helping to organize and update data.
Communicate updates to the team
• Coordinate catering, room setup, visitor access, and event logistics
Skills/Experience:
• Bachelor’s degree preferred.
• 4+ years administrative and/or office management experience
• Proactive, can-do attitude
• Outstanding organizational and time management skills.
• Exceptional communication, organizational and prioritization skills
• Attention to detail and problem-solving without losing sight of the bigger picture.
• Flexibility to work as part of a team or independently to meet goals. Ability to work proactively
and independently with minimal supervision.
• Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint
Excellent benefits with a generous Paid Time Off plus additional leave. Eligible for family health, dental
and vision coverage on date of hire. 401k Plan with 5% Safe Harbor Match.
The salary range provided above is in accordance with MD State Transparency Laws to support Equal Pay
initiatives. This pay range is subject to change at any time and pay will commensurate with experience
and/or other factors allowable by law.
Our client is an equal opportunity employer committed to giving all qualified applicants consideration for
employment without regard to race, color, religion, sexual orientation, gender identity, military/veteran
status or national origin.
Applicants must be currently authorized to work in the United States on a full-time basis
Please send resume to carrie@power3.com or apply through site.
Base salary range for this position $80,000-$100,000
Fully Onsite
Position Overview:
The Office Manager will play an important role with our client in covering a wide range of operations and
support functions for the CEO and leadership team. Duties for this position include all aspects of
administrative and office management along with coordination for day-to-day business operations. The
ideal candidate will be a proactive individual with the ability to exercise good judgement in a variety of
situations, with excellent written and verbal communication, administrative and organizational skills. This
individual will serve as a warm, visible, and engaging presence for the office, fostering a welcoming
environment for employees, visitors, and potential partners. This is an onsite role Monday – Friday with
some flexibility in the hours.
Office Operations Responsibilities:
• Manage shared spaces such as conference rooms, kitchens, collaboration areas, and reception
• Manage hospitality and provide support in a variety of operational functions for our client &
guests by improving office efficiency, ordering office supplies & keeping the kitchen well stocked.
• Support special projects, as requested by Leadership
• Devise, track and manage the operational budget for the department
• Assist with event coordination, marketing materials, social media engagement
• Support onboarding and offboarding of tenants to include basic introduction to systems (access,
AV, shared-resource scheduling, and other organizational processes) and access management.
• Develop systems to operationalize corporate programs.
• Assist with additional tasks when needed in the office.
• Collaborate with additional personnel and departments to provide backup and cross-functional
administrative support as needed.
Executive Assistant Responsibilities:
• Provide proactive executive assistance and organizational management to our CEO and leadership
team including calendar & schedule management and communicating with external and internal
clients, customers, etc.
• Handle travel arrangement for leadership and assist, as needed, with staff and third-party travel
reservations and planning.
• Handle administrative support functions such as proofreading and revising corporate documents,
memos, and emails.
• Manage and track documents in DocuSign
• Track and manage team expenses and submit for reimbursement
• Create and interpret reports and presentations from analyzed data
• Monitor status of office-related contracts – Example: timelines and deliverables, contract finances
and expenditures
• Collaborate with leadership on project prioritization, while helping to organize and update data.
Communicate updates to the team
• Coordinate catering, room setup, visitor access, and event logistics
Skills/Experience:
• Bachelor’s degree preferred.
• 4+ years administrative and/or office management experience
• Proactive, can-do attitude
• Outstanding organizational and time management skills.
• Exceptional communication, organizational and prioritization skills
• Attention to detail and problem-solving without losing sight of the bigger picture.
• Flexibility to work as part of a team or independently to meet goals. Ability to work proactively
and independently with minimal supervision.
• Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint
Excellent benefits with a generous Paid Time Off plus additional leave. Eligible for family health, dental
and vision coverage on date of hire. 401k Plan with 5% Safe Harbor Match.
The salary range provided above is in accordance with MD State Transparency Laws to support Equal Pay
initiatives. This pay range is subject to change at any time and pay will commensurate with experience
and/or other factors allowable by law.
Our client is an equal opportunity employer committed to giving all qualified applicants consideration for
employment without regard to race, color, religion, sexual orientation, gender identity, military/veteran
status or national origin.
Applicants must be currently authorized to work in the United States on a full-time basis
Please send resume to carrie@power3.com or apply through site.
Power3 Solutions
Partnering with federal, state, and local organizations to bring the best talent to the right roles.
https://power3.com/
power3@power3.com
https://www.linkedin.com/company/power3-solutions
Partnering with federal, state, and local organizations to bring the best talent to the right roles.
https://power3.com/
power3@power3.com
https://www.linkedin.com/company/power3-solutions